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Exhibitor Kit

This Online Exhibitor Kit contains all of the information required to exhibit at DEMCON 2019. 

  • Be sure to review the shipping information carefully.  Failure to follow shipping directions may result in difficulties. 
  • Please remember that all accounts must be settled prior to the event start dates. If you require your invoice to be sent again, or would like information on payment options, please let us know.

Below is a helpful checklist to ensure that your exhibiting experience at DEMCON 2019 is successful. Please take note of deadline dates as ordering services on-site can add over 20% to your overall expenses. 

The cost for unloading, spotting, and loading exhibit materials is included in your space cost. A 6-ft. draped table, up to two chairs and one electrical outlet will be included with your space. For any additional decorating needs, please use the order forms found below.

If you have any questions, please contact: 

Jennifer Hiett
Operations Coordinator
Tel: 289-789-2253
This email address is being protected from spambots. You need JavaScript enabled to view it.

MANDATORY FORMS

Please download,
print and read

General Information for Exhibitors including Move-In & Move-Out Information and Rules and Regulations
Click on "Exhibitor Registration" Link to register your attending representatives. EXHIBITOR REGISTRATION 
- all exhibitors must wear an official exhibitor badge at all times to access the show floor.
ACCOMMODATIONS
Hotel Information - for information or to book a room at our special rate.  Reserved rooms will be released and special rate will expire on Monday, September 16th, 2019 by 3 p.m.
ADDITIONAL FORMS  
BAG INSERTS As a Sponsor at the Silver Level or higher, you receive the option to insert one item into the delegate bag. You can also purchase this as an add-on to other levels. For information about adding this option, please contact Dan Joyce at This email address is being protected from spambots. You need JavaScript enabled to view it. or 289-789-2229.  See Shipping Instructions for more information.
INSURANCE Use the following links for forms and information:
Insurance Requirements

Exhibitor Insurance Application Form | ordering online
SHIPPING

NB: This is a table-top event. Shipments will not be accepted by the International Centre Prior to move-in on October 9, 2019 at 7 a.m.
You are encouraged to carry your items with you or ship to your hotel.

Our official shipper is Lange
Online Ordering  -            Show ID: DEM191       Password: Lange

To and From Transportation order form
Pre-Show Warehousing | After Show Warehouse
If you do use a shipper or delivery service other than Lange to ship to the venue you can either:
1) Ensure that your service will deliver between 7 and 9 a.m. on Wednesday, October 9, and use this label, or
2) Utilize the Pre-Show Warehousing Service (link above) in order to facilitate the receipt of your shipment

If your shipper or courier cannot pick up between 3:30 p.m. and 5:30 p.m. on Thursday, October 10th you must utilize the After Show Warehouse Service (link above)

CUSTOMS If you are shipping from outside Canada, we recommend using our Official Customs Broker, Beyond Borders.
Customs Forms 
ELECTRICAL If you require power for something with a larger draw than a basic laptop or phone charging contact This email address is being protected from spambots. You need JavaScript enabled to view it.
TELECOMMUNICATIONS
Free Basic WiFi will be available. If you require faster internet for live streaming, etc. you can use this form to order - 
(Advance Pricing expires September 25, 2019)
AUDIO VISUAL
Use this form to order Audio Visual items - screens, monitors, etc.  
DECORATING
This is a table-top display event. If you need to order something not on this list, please contact This email address is being protected from spambots. You need JavaScript enabled to view it..
FOOD AT YOUR BOOTH No food can be given or sold without approval by the venue.  To order catering for your exhibitor table use the Authorization Form, Menu and Order Form
OTHER FORMS  Fire Regulations and Emergency Procedures