These are unprecedented times for the conference business, and we are pleased to offer you an exceptional platform for an enhanced virtual event experience. Your virtual booth will have points of contact for you to reach out to delegates, options to push delegate traffic to your booth, the ability to generate booth leads and create an exciting and interactive booth.
Please download and read the Exhibitor Kit. To maximize your ROI we recommend you engage as many of the links, tabs and options available for your virtual booth. The links below will take you to your exhibitor portal and your exhibitor staff registration site.
We look forward to working with you towards a great conference experience!
|For Virtual Booth Assistance:
Contact: Gerda Hockridge, 289-789-2228
|For Sales (Round Tables, Demo Stages, Pop-Up Ads:
Contact: Dan Joyce, 705-328-5323 (9-5 ET)
|GENERAL EVENT INFORMATION|
All times are Eastern Time (ET).
Your virtual booth must be ready by September 30th. Attendees will have access to view the conference site and your virtual booth when the conference platform opens on that day. The Rep chat box will be self-activated by Reps from September 30 – October 6. Reps can contact delegates and set up meetings during this time. There is no need to staff your booth until the conference opens LIVE on October 7th.
|EXHIBITOR RESOURCES PORTAL|
Consider your virtual booth an extension of your brand. By logging into your Exhibitor Resource Portal you can add and/or update the following:
Basic Company Information: Company Logo, Address, Phone Number, Website and Social Media Links.
Welcome Message, Commercial, Video: Upload must be from YouTube or Vimeo
Company Profile: Consider this your company overview
Brochures: Upload documents, brochures, flyers etc.
New Product Section: Highlight new products, services, etc.
Add Custom Colour: Use your logo colour or colour of your choice. This is one of the sections you will complete in the Exhibitor Portal. Follow the prompts to find your exact colour.
Promotions/Giveaways: Although it is not mandatory for an exhibitor to offer booth prizes, we encourage you to do so in order to drive additional traffic to your booth. We encourage you to use Survey Monkey or create your own ballot on your web site to capture data immediately. This will allow you to do timed prize giveaways, contests, etc.
Grand Passport Prize: All exhibitors will receive a passport number embedded into your virtual booth that attendees can use to enter to win the Grand Passport prize, ($500 VISA Gift Card).
Videos: Must be from YouTube or Vimeo. We recommend 30 second videos. Up to 5 can be uploaded.
Survey: You can add a survey link in the Exhibitor Profile portal. We recommend using Survey Monkey for any ballots you may want to include in your booth.
Booth sales leads: All attendees who click on any part of your booth, i.e.: download a brochure, watch a video or click on your website link, will be included in a report that you will receive after the event. It will include their contact information only, (subject to CASL regulations)
Exhibitor Staff Registration: Use this link (as of September 23rd) There is a limit to how many booth representatives (per day) you can have based on your contract agreement.
Booth Chat - Allow attendees to chat with booth representatives: Please watch https://vimeo.com/445216100/52596bb03f for instructions how to manage booth chats.
ZOOM Meetings - each virtual booth receives one zoom room. Zoom has a feature for additional breakout rooms. Simply have your prospect click on the video meet room and knock on the door. You can admit them into the Zoom meeting room. PLEASE NOTE: Zoom meeting rooms will be activated on October 5th. See below for links to ZOOM
Please have your booth updated by September 30th, when the virtual site goes live.
|VIRTUAL BOOTH TECHNICAL REQUIREMENTS|
In order to be successful, please be prepared with the following:
1. Desktop computer or laptop
|MAXIMIZING YOUR ROI|
The following features will be enabled for you to reach out and connect with attendees – active on September 30th
Schedule a Meeting – You can add your meeting platform link that you use to schedule meetings with delegates on your exhibitor profile. This must be an external link like Calendly or Outlook Scheduler
Social media page – Links to our social media page and will show live tweets that attendees post during the conference.
Tweet away! An excellent way to drive booth traffic, announce prizes, demonstrations that are about to start, etc. Use #DEMCON #CRT20 #CRTDEMCON, @ContinuityRT @OntarioDEMCON
Peer-to-Peer Forums Create and start a peer discussion or follow along. Filter by topic, presentation, tags, etc.
|EXHIBITOR REGISTRATION PORTAL|
|Please use this portal to register each of your representatives who will be working at your virtual booth. Please note, every exhibitor booth staff needs to register with a unique email address. You are limited by your contract as to how many booth staff you may register. This portal is not active until September 23rd.|
|TERMS AND CONDITIONS:|
Access to the Virtual Event and use of the services requires compatible devices, and certain software (including third party software) may be required or may need updating, and your use of the services and virtual event may be affected by the performance of these elements. It is not recommended to access the virtual event or services through a mobile network. If you do, your network or roaming network will apply fees for data usage. Conference Management cannot be held responsible for delays in connecting with attendees through your booth as a result of poor connection or out of date equipment and software.
Limitation of Liability
Management reserves the right at its sole discretion to change the date or dates upon which the Event is to be held and shall not be liable in damages or otherwise by reason of any such change. In addition, Management shall not be liable in damages or otherwise for failure to carry out the terms of the Agreement in whole or in part where caused directly or indirectly by or in such consequence of fire, storm, flood, disease, war, rebellion, insurrection, riot, civil commotion, strike, internet failure or by any causes whatever beyond the control of Management whether similar or dissimilar from the causes enumerated herein.
Payment of Account
Full and final payment is required before confirming assigned virtual exhibit. Event Management reserves the right to refuse access to any Sponsor whose account is not paid in full.
Event Management reserves the right to make changes, amendments and additions to the rules and regulations without notice as considered necessary for the efficient and proper conduct of the Event. Interpretation of these rules and regulations shall rest with Event Management, and non-compliance of these regulations can result in the closing of the offending Sponsor’s virtual booth.
TERMS AND CONDITIONS: